The Business Travel Show America hosted buyer program is built with the needs of busy North American corporate travel professionals in mind, giving you an optimized way to participate and ensure you maximize your time away from the office. You’re in control—gain priority access to the suppliers you want to meet, the educational sessions you want to attend, and the networking opportunities that matter most to you.

Our hosted buyer program brings together hundreds of influential travel and meetings managers and category specialists in procurement, purchasing, and sourcing from both national and international organizations.

Applications are now open

Join us, and apply today

Our hosted buyer program is first-come, first-served, so apply early to secure your place.

Please note: Our fully-hosted attendance option is only available to buyers from North America. Buyers from other parts of the world are welcome to apply for our semi-hosted buyer program. 

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Experience the VIP treatment

Build relationships

Throughout the Business Travel Show America, you’ll have plenty of chances to network with fellow hosted buyers. These valuable connections can provide fresh perspectives, help you benchmark best practices, and share useful tips to take back to your organization.

Attend on your terms

We understand the importance of flexibility, which is why we offer tailored attendance options and an exclusive event diary that allows you to plan your schedule with ease. Attend on your terms and make the most of your time away from the office.

Exclusive conference

Experience world-class insights through executive interviews, the Business Travel Innovation Faceoff, and high-level panels covering key topics like risk management, tech advancements, and North American travel strategies. Hosted buyers gain exclusive access to interactive BTN Communities and valuable insights from top travel managers.

Pre-scheduled meetings

As a hosted buyer, you'll be required to schedule five 15-minute one-on-one meetings per day with the exhibitors of your choice, giving you direct, fast-track access to key suppliers. With your pre-scheduled meetings, you’ll save time and ensure you meet with the partners most relevant to your needs.

Your attendance options:

Fully Hosted Buyer (Mandatory 2-Day Program) 

Fully Hosted Buyer eligibility criteria: 

  • Travel buyer must be based in North America 
  • Company must have an annual T&E spend of $5 million USD or more 
  • Responsible for one or more of the following areas: 
  1. Setting Corporate Travel/Meeting Policies  
  2. Managing Business Travel/Meeting Expenditures 
  3. Select or Recommend Business Travel/Meeting Vendors 

Fully Hosted Buyer participation includes the following complementary benefits:   

  • Two-day registration 
  • Up to $400.00 USD transportation reimbursement. This can be applied to airfare, train, parking, or ground transportation. Additional reimbursement details can be found in the Travel Policy.   
  • Standard room at a 4-star hotel in Times Square New York City on October 13 and 14 (room and tax only, with incidentals on your own) 
  • Bus transportation to/from Times Square to the Javits Center on October 14 and 15 
  • Hosted Buyer Welcome Event on Tuesday Evening October 13  
  • Continental breakfast and lunch on October 14 and 15 at the Javits Center 
  • Access to the hosted buyer lounge on the Expo Floor on October 14 and 15 at the Javits Center 

Fully Hosted Buyer Requirements:  

  • Attend Hosted Buyer Welcome Event at Swingers on Tuesday Evening October 13  
  • Attend the Expo on October 14 & 15   
  • Attend the Executive Interviews and Innovation Faceoff on October 14 & 15 
  • Attend the Networking Drinks Reception 4:30pm-5:30pm on October 14 at Javits Center  
  • Source 10 fifteen-minute meetings with exhibitors of your choice during expo hours using the online appointment tool (Expo Platform) 

Fully Hosted Buyer Cancellation Policy (Travel Insurance is highly recommended)  

  • At the approval of event management, a qualified substitute may attend the event as your replacement to avoid penalty. 
  • Hosted buyers canceling participation before July 15, 2026, will incur a $500.00 USD cancellation fee 
  • Hosted buyers canceling participation between July 16, 2026 – October 13, 2026, will incur a $1,000.00 USD cancellation fee 
  • Hosted buyers who do not meet all the requirements, attend the event in its entirety or no-show, will incur a $2,500.00 USD fee 

Semi-Hosted Buyer (does not include travel reimbursement or hotel accommodations) 

Semi-Hosted buyer eligibility criteria: 

  • Company must have an annual T&E spend of $5 million USD or more 
  • Responsible for one or more of the following areas: 
  1. Setting Corporate Travel/Meeting Policies  
  2. Managing Business Travel/Meeting Expenditures 
  3. Select or Recommend Business Travel/Meeting Vendors 

Semi-Hosted Buyer participation includes the following complementary benefits:   

  • One or Two-Day Registration 
  • Attend Hosted Buyer Welcome Event at Swingers on Tuesday Evening October 13 
  • Continental breakfast and lunch on October 14 and 15 at the Javits Center 
  • Access to the hosted buyer lounge on the Expo Floor on October 14 and 15 at the Javits Center 
  • Networking Drinks Reception 4:30-5:30 on October 14 at Javits Center 

Semi-Hosted Buyer Requirements: 

  • Attend the Expo (one or both days)    
  • Attend the General Session and Innovation Faceoff (on the day or days you attend) 

  • Source 5 fifteen-minute meetings with exhibitors of your choice during expo hours using the online appointment tool (Expo Platform) for each day you attend 

Great start to the inguaral event in Asia Pacific
Pramod Shetty
Global corporate Travel Professional |  RK Consulting
Every minute spent at the venue was valuable
Malsha Fernando
Global Travel Operations Manager |  London Stock Exchange Group
 very interactive session throughout and was able to meet vendors under one roof
Ritika Bhatnagar
Global travel manager |  Otis Elevators Co.
the quality of suppliers are great and the learning is awesome
Jasminder S Brishan
Global Travels - Professional Consultant |  Onity Group