WHAT TO EXPECT AT YOUR FIRST BUSINESS TRAVEL SHOW AMERICA

Presented by The BTN Group, Business Travel Show America is not just a conference with a small expo on the side. It’s a full-scale trade show—where corporate travel buyers come to discover, compare, and connect with hundreds of suppliers across air, hotel, tech, ground transport, and more.

Evolved from 30 years of excellence at Business Travel Show Europe in London, by attending, you can take advantage of our dynamic conference program, network with industry leading suppliers, discover the latest industry innovations through our Innovation Faceoff, and learn from expert speakers in business travel.

There's so much going on at Business Travel Show America, this is where new partnerships begin and better travel programs will be built. If you’re not prepared, it could result in you not maximizing your time to its full potential, so take a look below at the key points and tips to help you.

What should I expect?

An active show floor with serious buying power
Discover solutions across air, hotel, tech, ground transport, payment, and more - face-to-face and on your terms.
Targeted conference sessions
Attend concise, practical sessions led by industry experts, focusing on current challenges and solutions in business travel.
Networking opportunities
Engage with peers and industry leaders through structured networking events and informal meet-ups.
Innovation showcase
Discover cutting-edge products and technologies developed to address industry challenges and support managed business travel.

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Have you previously attended the BTN Group's annual Innovate conference?

In case you missed the announcement, our annual Innovate conference has been transformed into Business Travel Show America, the only event you'll need.

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What types of companies will I meet?

Airline
Airline Alliance
Car Rental
Charter Air/Corporate Jets
Consulting Services
Credit Cards/Payment Systems
Expense Management Technology
Fleet
Global Distribution System/Content Aggregators
Ground/Chauffeur Transportation
Hotel
Meetings Management Technology
Meetings/Incentive Travel
Online Booking Tools/Travel Technology
Rail
Reporting/Data Management/Analytics
Serviced Apartments
Travel Management Company/Agency
Travel Risk Management/Duty of Care
Travel/Meetings Technology Software

EXPLORE THE EXHIBITOR LIST

Innovative exhibitors

Discover the widest range of innovative, disruptive, and leading suppliers as they showcase the latest tools and services to help you deliver better value for your business and travellers.

MEET OUR EXHIBITORS

Inspiring conference sessions

Join industry visionaries, disruptors, and innovators covering the entire business travel sphere in just 2 days, our conference program has been curated by business travel experts at The BTN Group who have been part of the industry for 40 years.

SHOW ME THE PROGRAM

Business Travel Innovation Faceoff

Showcasing cutting-edge products, technologies and services developed by startups and suppliers to address industry challenges and support the corporate travel industry.

Networking opportunities

Expand your professional network and reconnect with the corporate travel industry as you create long-lasting connections with old colleagues and new acquaintances.

Our 2-day conference program delivers practical, high-impact learning designed to help you make smarter sourcing and program decisions. You’ll hear from industry visionaries, disruptors, and innovators as they tackle today’s biggest challenges—from cost control to traveler wellbeing, sustainability, and technology transformation.

To help you get the most from your time at the show, the program is organized by stream, knowledge level, and session format—making it easy to prioritize what matters most to you.

VIEW THE FULL CONFERENCE PROGRAM

Travel Tech & Innovation

Watch live startup pitches in the Business Travel Innovation Faceoff.
Explore solutions for booking, payments, risk, and program automation.

AI and Real-World Application

Hear how leading companies are applying AI in sourcing, reporting, and personalization.
Understand the risks and rewards of integrating generative tools into your program.

Traveler-Centric Program Design

Discover the latest BTN Intelligence findings on traveler experience.
Learn how to align business goals with employee satisfaction and safety.

Payments, Policy, and Procurement

Gain strategies to streamline payment systems and improve transparency.
Join panels on policy design, supplier negotiations, and managing program cost.

Peer Learning and Community Forums

Participate in buyer-only BTN Community exchanges on sustainability, small programs, and DEI.
Benchmark your program against peers

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At Business Travel Show America, there are three different ticket options to register, each with its own requirements. Based on your role and responsibility, you will fall into one of the three categories below.

You can select complimentary buyer registration if you are either a corporate travel manager, meeting planner or a procurement/ sourcing professional responsible for managing your company's or organisation's corporate travel/meetings program.

You may also qualify for our hosted buyer program if you manage a minimum $5 million USD annual travel budget and make budgetary and policy decisions across travel within your organization.

Take a look at each category and see which option best suits you:

Buyer

Complimentary registration is only available for corporate travel managers, meeting planners and procurement/ sourcing professionals who are responsible for managing their company's or organization's corporate travel/meetings program. Or PAs, EAs, HR and facilities managers who book travel as part of their roles.

You will get access to:

All onsite content sessions, including buyer-only sessions
All exhibitors
The event app to arrange meetings with exhibitors
Networking events

REGISTER

Please note: all registrations will be vetted.

Hosted buyer

Places on the hosted buyer program are limited and subject to approval. We handle your travel, accommodation, transfers and refreshments so you can focus solely on what matters most—your meetings and connections.

Minimum $5 million USD annual travel budget
Global/National/EMEA Travel Manager
Category specialists in procurement, purchasing and sourcing
Make budgetary and policy decisions across travel within your organization

As part of the hosted buyer program, you get access to:

Pre-scheduled appointments with the exhibitors of your choice
Onsite lounge, including lunch and refreshments
Hosted buyer-only networking events
Travel and accommodation
The event app
All content sessions, including buyer-only sessions

APPLY

Non-exhibiting supplier

If you do not directly book corporate travel or meetings for your business OR you are a supplier and aren't exhibiting you will need to buy a pass to attend the show or become an exhibitor.

Rates:
~~$3,995 - Before April 30, 2025~~
$4,995 - After May 1, 2025
$5,995 - Onsite

A visitor pass gives you access to:

Access for both days of the show
All the onsite content, excluding buyer-only sessions
The show floor
The event app

Please note: Buying a visitor pass does not give you access to the buyer attendee list or the ability to book meetings. If you would like access to these, you will need to exhibit.

BUY YOUR REGISTRATION

Passes are not refundable in line with our terms and conditions.

Why not join our exclusive hosted buyer program

The hosted buyer program is built for busy travel buyers like you—giving you a smarter, more streamlined way to experience Business Travel Show America. It’s designed to maximize the value of your time away from the office by putting you in control of your schedule. You’ll get fast-track access to the suppliers you want to meet, the education sessions that match your goals, and the networking events that move your program forward.

The program spans up to three days and delivers unmatched opportunities to source new partners, gain strategic insights, and connect with peers across the corporate travel ecosystem. Find the full terms and conditions for the hosted buyer program here.

FIND OUT MORE ABOUT THE HOSTED BUYER PROGRAM

Before the show

Plan your schedule

Take some time to familiarize yourself with our floor plan, exhibitors and conference agenda. Make a note of which sessions you are most keen to attend, exhibitors you want to visit and any networking events that you want to attend. This way you'll have an idea of how to structure your days around your must-see exhibitors, sessions and networking events.

Let your network know you're attending this year's show

You can easily let your networks know you'll be attending this year's event by sharing on your social media channels. Why not plan to meet up at one of the various networking events we have happening?

Map out the exhibitors you want to visit

With hundreds of exhibitors, it’s helpful to plan ahead. Become familiar with the show floor and select who you want to meet on-site so you can plan a route around the show each day.

Travelling far? Why not book a hotel close to the Javits Center?

Attending the show on both days? Got a long commute? Why not book into a hotel close to the Javits Center to maximize your time. There are lots of networking events taking place after the show and we'd hate you to miss them due to having to commute home.

Download the Business Travel Show America app

Our official show app will allow you to:

Plan your event experience.
Network and connect.
Navigate the show floor with ease.
Create your own personalized conference schedule.

We'll let you know when this is available to download!

Don't forget to pack those business cards

You’re at Business Travel Show America to learn AND network, so challenge yourself to connect with at least three new people every day.

During the show

Arrive at Javits Center in good time

You may have to queue when you arrive at the Javits Center so give yourself plenty of time to get your badge scanned before entering the halls. Once inside familiarize yourself with the show floor and exhibition layout. Take some time to walk the floor and make sure that your pre-arranged route still works for you.

Use our event hashtag on your social media channels

If you’re enjoying a particular session or event, let other people know about it. Include #BTShowUS and #fortheloveoftravel in all of your social media posts – we may even repost your post on our own channels.

Wear comfortable shoes

You’ll do a surprising amount of walking at Business Travel Show America. Between leaving your accommodation, walking between sessions and attending networking events, you may well be on your feet all day. Make sure you wear shoes which are comfortable and won't cause you pain.

Stay hydrated and plan in time for breaks

Whilst at the show it's important that you take some time to rest and remember to stay hydrated throughout the day. You'll find plenty of seating areas inside the show as well as locations to top up your water bottle throughout the day.

Remember to turn on your out of office

Before you set off to the Javits Center don't forget to turn on your out-of-office so your colleagues know where you are on 15-16 October.

Meet our exhibitors

Is there a specific company you want to meet with whilst at the show? Head straight to their stand and their team members will be happy to talk you through their products and solutions.

Make sure to attend the networking events

Don't forget to participate in the many networking events put on by our exhibitors. They'll give you ample opportunities to meet the exhibitors and attendees in a less formal setting.

If there's someone you want to talk to, introduce yourself

If there is a particular person you'd like to talk to, you absolutely can walk up to them and introduce yourself. You don't need to wait to be formally introduced by someone else.

After the show

Contact your new connections

Take some time to contact the exhibitors and people that you met during your time at the show. Drop them an email or send them a LinkedIn request to make sure that you stay connected.

Catch up on Business Travel Innovation Faceoff America

Missed this year's Business Travel Innovation Faceoff America and want to discover the latest cutting-edge products, technologies and services? This year's Innovation Faceoff will be available for you to re-watch at a time that suits you.

Add our upcoming BTN Group events to your diary

Throughout the rest of 2025, the BTN Group will host conferences and events that create the ideal environment for corporate travel and meetings buyers, suppliers and other travel and meetings management professionals to connect through education and networking. Want to find out more? Find all of our confirmed events here.

We'd love to help. Make contact with our brilliant team today.

GET IN TOUCH WITH THE TEAM