BUILT FOR THE PEOPLE WHO LOOK AFTER THEIR TRAVELERS

Travel doesn't have to be all of your job for this show to be about you. If travel sits with HR in your organization, whether you own the policy, arrange the trips or answer for your travelers' safety and wellbeing, Business Travel Show America is built around your responsibilities.

In two days you can meet every supplier type that touches your travelers: TMCs, airlines, hotels, booking tools, duty of care and risk providers, expense platforms and ground transportation — compare them side by side, and build a program your people are safe in and actually want to use.

80%
of buyers said the show was better than expected
84%
of buyers would recommend the show to a friend or a colleague
90%
of buyers said the show was excellent or good value of time
54%
of buyers attended to learn more about duty of care
*Source: Business Travel Show America 2025 registration and post event survey

REGISTRATION IS NOW OPEN

Business Travel Show America is free to attend for professionals responsible for managing or booking their company's or organization's corporate travel and meetings program. This includes: HR managers, corporate travel managers, meeting planners, procurement and sourcing professionals, executive assistants and facilities managers.

WHY HR MANAGERS ATTEND

GET DUTY OF CARE RIGHT

Traveler safety, cross-border compliance and wellbeing are HR's to answer for. Assess travel risk management, security and assistance providers face to face, stress-test their answers and know what belongs in your policy before an incident tests it.

BUILD A PROGRAM PEOPLE ACTUALLY USE

Booking tools, hotels, airlines and ground transportation shape how business travel feels to your employees. Compare the traveler experience side by side across 100+ suppliers and find the options that keep people safe, comfortable and in policy.

BENCHMARK WITH PEOPLE IN YOUR POSITION

Many organizations run travel from HR, often without a dedicated travel manager. Buyer-only community sessions - including one built for small and midsize travel programs. connect you with peers wrestling with the same policies, budgets and traveler questions.

TAKE THE ADMIN OFF EVERYONE'S PLATE

Modern booking, expense and payment tools can cut the hours HR and employees spend arranging, approving and reconciling trips. See the latest technology in action - including AI-powered tools showcased at the Innovation Faceoff.

TRAVEL DOESN'T HAVE TO BE 100% OF YOUR JOB

Plenty of the people on our show floor don't have "travel" in their job title. They're HR and people leaders who own the policy, arrange the trips or answer the questions when something goes wrong — often alongside a full workload of everything else HR is responsible for.

That's exactly who the format is built for. Two days, one floor, pre-bookable 20-minute meetings and buyer-only sessions mean you can cover a whole market in the time you can actually spare — including a community session designed for small and midsize programs run by people wearing several hats.

WHY CORPORATE TRAVEL BELONGS ON HR'S RADAR

When an employee travels, the duty of care is yours

If someone is taken ill abroad, caught in a disruption or stopped at a border, the questions land with HR. Knowing where your people are, how they're reached and who responds is a people-safety obligation, not a procurement detail. Over half of our visitors tell us risk and duty of care is a topic they're interested in — and the providers who deliver it exhibit across both days.

Travel is part of the employee experience

A clunky booking tool, a badly located hotel or an expense process that takes an evening to complete all shape how people feel about their work — and about being asked to travel again. Comparing booking, accommodation and expense options side by side is a practical way to remove friction that quietly costs you goodwill.

A policy people follow beats a policy people ignore

Cross-border requirements, visa rules and tax exposure from time spent abroad are moving targets, and enforcing compliance is consistently one of the challenges buyers name for the year ahead. Buyer-only sessions let you compare notes with peers on what's actually working in their policies, without a supplier in the room.

OVER 100 SUPPLIERS IN ONE PLACE

WHO WILL YOU MEET?

Every category you source, evaluate or manage — in one place:

  • Travel Management Companies / Agencies
  • Airlines and Airline Alliances
  • Hotels and Accommodations
  • Expense and Payment Management Technologies
  • Online Booking Tools and Travel Technologies
  • Reporting / Data Management / Analytics Tools
  • Travel Risk Management and Duty of Care Providers
  • Ground Transportation Providers
  • Meetings / Incentive Travel and Technology Solution

SESSIONS BUILT FOR HR PROFESSIONALS

The full conference program runs across both days — but if your job includes traveler safety, policy and looking after your people, start with these:

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Capital One Business Travel Knowledge Arena
  1. Changing cross-border authorization requirements, geopolitical shifts and heightened security concerns are making international travel more complex. In this session, experts and program leaders discus …
Delta Business Theater
  1. Sponsored by:
    Delta
  2. The Business Travel Innovation Faceoff showcases emerging products and services transforming corporate travel and meetings. Finalists will pitch their innovations live on stage to an audience of trave …
Capital One Business Travel Knowledge Arena
  1. Online booking tools are undergoing their biggest transformation in two decades. AI-powered interfaces, conversational search and expanded content sources are reshaping how travelers shop, compare and …
Delta Business Theater
  1. The Business Travel Innovation Faceoff showcases emerging products and services transforming corporate travel and meetings. Finalists will pitch their innovations live on stage to an audience of trave …
Room 1C03
  1. Join fellow corporate travel buyers in this buyer-only session focused on sustainable business travel. Connect with peers navigating the same pressures—whether it’s meeting corporate ESG targets, driv …
  2. Connect with fellow corporate travel buyers managing small or midsize travel programs across the region in this buyer-only session. This interactive discussion offers a space to share common challenge …

HEAR FROM YOUR PEERS

I think it is a great show espeically for those new in the industry.
Jessica Attara
Meetings & Travel Coordinator |  H&M
 Whether travel is a large or small part of your job, you should attend this show.
Karyn Harris
Director of Administration |  SAGE Dining Services
 The event was well-organized, offering valuable networking, opportunity in meeting with new and existing suppliers, and gaining industry and innovation insights.
Angela Paulus
Sr. Mgr, Global Travel and Strategic Sourcing |  Pitney Bowes
The education sessions that I attended were excellent.  Very informative.
Tammy Clark
Category Manager |  Sysmex America, Inc.

 

WATCH THE SHOW IN ACTION

 

REGISTRATION IS NOW LIVE - CHOOSE YOUR ATTENDANCE OPTION

Hosted buyer program

Places on the hosted buyer program are limited and subject to approval. Qualifying criteria apply. We handle your travel, accommodation, and refreshments so you can focus solely on what matters most—your meetings and connections.

As part of the hosted buyer program, you get access to:

  • Pre-scheduled appointments with the exhibitors of your choice
  • Onsite lounge, including lunch and refreshments
  • Hosted buyer-only networking events
  • Travel and accommodation
  • The event app
  • All content session

 

Visitor buyer

For buyers who want to attend the show but don't require travel and accommodation or only want to attend for a day, you can register as a visitor buyer. 

You will get access to:

  • All onsite content session
  • All exhibitors
  • The event app to arrange meetings with exhibitors
  • Networking events


 

FAQs

Business Travel Show America helps HR leaders and managers with responsibility for business travel compare suppliers across every category in one place — TMCs, airlines, hotels, booking tools, duty of care and risk providers, expense platforms and more — in just two days.

Travel often sits with HR without a dedicated travel manager. The show lets you scan the whole market, strengthen duty of care, benchmark your policy against peers and find tools that reduce admin — far faster than researching suppliers one by one.

Yes. Travel risk management, security and assistance providers exhibit at the show, alongside sessions covering cross-border compliance, geopolitical risk and traveler wellbeing — so you can compare providers face to face and understand what your policy should cover.

Yes — many attendees manage travel alongside broader HR, operations or office management roles. The compact two-day format, buyer-only community sessions (including one for small and midsize programs) and pre-bookable supplier meetings are designed to make limited time count.

Sessions cover duty of care and traveler safety, cross-border compliance, booking and expense technology, sustainable travel, meetings management and how AI is changing the traveler experience — the areas where HR and travel intersect.

Business Travel Show America is free to attend for approved professionals responsible for managing or booking their organization's corporate travel or meetings program — the show welcomes HR managers alongside corporate travel managers, meeting planners, procurement professionals and facilities managers.

The event is relevant for HR directors and managers who own travel policy, people operations leaders responsible for traveler wellbeing or mobility, and anyone in HR involved in supplier selection, duty of care or the employee travel experience.

Review your travel policy, traveler feedback and any duty of care gaps, plus the tools your people currently use to book and expense travel. Use that to prioritize the suppliers, sessions and meetings that will make travel safer and easier for your organization.