Eligibility
| Fully hosted | Semi-hosted | Day hosted |
|---|---|---|
|
Attend Tuesday evening (October 14), all day Wednesday (October 15), and all day Thursday (October 16).
|
Attend Tuesday evening (October 14) and all day Wednesday (October 15).
|
Attend Thursday only (October 16). No travel reimbursement or hotel accommodation provided |
Additional Notes on Reimbursement
-
Travel reimbursement applies to airfare or rail travel up to $400 USD.
-
Local buyers may claim up to $400 for transportation to/from the Javits Center (including train, Uber, car service, or parking).
-
Hosted Buyers attending only one day (including Day Hosted) are not eligible for travel reimbursement.
Booking Process
- Hosted Buyers must book their own transportation.
- After booking, upload travel details to the Ramp portal, which will also be used to submit your reimbursement request.
- BTN Group will provide hotel booking details after receiving your travel receipt and reimbursement request.
Reimbursement Process
Reimbursement will be issued within 2–3 weeks after you:
- Successfully attend all required event days for your eligible option
- Complete the required number of exhibitor appointments
- Attend all required sessions
-
Submit your reimbursement request through Ramp by October 31, 2025.
-
Requests submitted after this date will not be accepted.
Important Notes
- Hosted Buyers are responsible for managing any changes or cancellations directly with their travel provider.
- Any change fees or penalties incurred are the sole responsibility of the Hosted Buyer.
BTN Group reserves the right to amend, update, or withdraw this policy, including eligibility requirements and reimbursement amounts, at any time without prior notice.
Policy correct as of 08.14.25
